Holiday schemes define how much annual leave a user is entitled to accrue and how that entitlement is calculated and tracked over time. Understanding holiday scheme totals is useful when answering queries about leave balances, checking why availability looks incorrect, or explaining how booked and remaining holiday is calculated. For example, this information can help managers understand why a user cannot book additional leave or help payroll teams verify entitlement calculations.
On the Absence page, the system displays four holiday scheme values. These values are automatically calculated based on the holiday scheme and the user’s bookings.
Value | Description | How it's calculated |
Total Days | The total number of days or hours the user can accrue under their holiday scheme. | Pulled directly from the assigned holiday scheme. |
Available | The amount of holiday currently available for the user to take. | Total accrued holiday minus any booked holiday. |
Booked | The total amount of holiday that has already been booked. | Calculated as the sum of all booked holiday entries. |
Remaining | The total amount of holiday still available to book. | Total Days minus the Booked figure. |