You can add manual travel expenses when extra mileage needs to be recorded, such as for shopping trips or journeys that aren’t part of the standard rota. If you also use the Travel module, it’s important to avoid unintentionally overwriting expenses.
Adding manual travel
The Travel module calculates and adds travel mileage (and time) to timesheets automatically. Sometimes you’ll still need to add mileage manually.
If your manual mileage uses the same expense name as the Travel module, the Travel module will overwrite those manual entries.
How mileage is overwritten
⚠️ Important: Always run the Travel module before adding manual expenses if they share the same name.
When you run the Travel module, it updates any expenses with the same name.
If you choose not to calculate home‑to‑client or client‑to‑home travel, the system removes any existing expenses with the same name for those routes because it’s updating them to not present.
Use different expense names
If your manual travel expenses use different names from the Travel module’s expenses, you can run the Travel module and add manual expenses in any order. Manual entries won’t be overwritten.